Tavelli PTO meeting
September 4, 2007
The PTO meeting was called to
order at 7:00 p.m. Paula Metcalf, President of the Tavelli
Parent Teacher Organization. A sign-in
sheet was passed around.
I. Approval of Minutes: May minutes
will wait until October PTO meeting.
II. Treasurer’s Report: Given by
Crystal Long, Treasurer of the Tavelli PTO.
Crystal
handed out the Final Budget from ’06-07 and the Projected Budget for the
2007-2008 school year.
For
the Final Budget $8000 was from the year before, $18,000+ was raised, $17,000
was spent. For this year’s Projected
Budget 1) $125 was given to each teacher to help with field trips, etc… ($125 x
28 classrooms = $3500) and 2) help with Special Ed classes. The money goes to help teachers AND
kids. This year we will be limiting the
number of fundraisers like the Book Fair, Gold C, and Sally Foster with the
goal to have one larger fundraiser, the Walk-a-Thon. Thus, the fundraisers this year will be
different than previous years. Paula
added that the goal of the fundraisers is for money to go back into the school
for field trip money, etc… The PTO
organizes the fundraisers and gives the money back to the school. Also the PTO does the school directory. Money has been raised by listing businesses
in the directory (for example, landscaping or makeup). Businesses also donate (for example Chippers
Bowling Lanes, tickets for food donated).
The PTO also does the Cornstalk Festival. Approval of the Final Budget for ‘06-07: Tracy Approved and April Seconded.
For the
Projected Budget, Tracy asked about Albertsons rebates. Yes, Albertsons is still going to do their
rebates. The PTO will distribute
Albertson’s cards, which customers will swipe and get credit for Tavelli. The money
goes towards free t-shirts and Dream Team.
$1800 will be saved this year, as we won’t be buying new t-shirts this
year. New t-shirts will only be given to
Kindergarteners and new students.
Crystal said that the projected budget for 2007-2008 has $9643.77 to
start off. $3500 has already been given
to the teachers already, plus the PTO has some money for the middle of the year
in case any teachers request it (they won’t be rejected). The smaller fundraisers for this year will be
1) Gold C Coupons are being sold out of the office this year as some parents
still like this, 2) Barnes & Nobel will soon have a flyer in Thursday’s
note, and 3) Chipper’s Bowling Lanes will give a percentage of what is bought
on a day when the kids are not in school.
We still need to make $20,000 more to spend $21K for this year mostly
from the large fundraisers, the Walk-a-Thon in the Fall
and the Read-a-Thon in the Spring. In
the Budget, some small items are under budget, so that if the Walk-a-Thon isn’t
enough will have some cushion to cover this.
For the Walk-a-Thon, our major fundraiser, we have a $15,000 goal. As parents don’t seem to want to do the
smaller fundraisers of Sally Foster, Gold C, and Candles, we have geared the
fundraiser towards our main goal of wellness and health. This will be on a school day, November 1st,
and will be from flat donations from family, friends, and neighbors. Paula said that like many things for the
first year this probably will not really take off until later years, but that
they still will really PUSH this.
Someone will talk to each of the students to explain what this is and
why we are doing this, as well as that there will be prizes as rewards for
getting donations. For example,
Chipper’s has donated 10 birthday parties for 6 kids each. All kids will receive something no matter
what they do. They will receive a medal
for completing the laps. Every child
will participate unless they have a medical condition. This is just 1 day, and it will be the day
after the holiday of Halloween (timely).
Any amount over will go to the Wellness Committee. This will be called the Tavelli
Fit Charge Walk-a-Thon. Also the money
raised is a tax write off and that will be added to the information sheet, and
if the receipt is asked for, it will be given.
Crystal said in going back to the budget that everything else is
similar. The amount went down in
hospitality and Character Ed & Physics, which will be every other
year. Crystal said that she left some
items hidden in the budget for her information for next year. Track will be for next year (new water
sprinkler system). The snacks for CSAP
PTO provided. A question was raised if
Odyssey of the Mind will be this year, which is a science competition of all
grades in which the students do 100% of the skit, writing and talking. Is very good for students
“problem solving”. Kristen said
that the $4000+ for the Read-a-Thon is “perfect”. Approval of the Projected Budget for
’07-’08: Mandy Approved and Kristen Seconded.
III. Committee
Update:
Tavelli Fit Duathalon: Help is needed for this one day event from
5:30-7:00 on Friday, September 28th.
Volunteers are needed at positions along the course. Volunteers are also needed to give out the
t-shirts and pizza. If the weather is bad,
a back up date will be planned.
Barnes & Noble Fund Raiser: Kristen Draper
is organizing. She started the
Read-a-Thon and the Barnes & Noble fundraisers, and is a volunteer
coordinator. In the Spring
they picked a date for this Fall, so that anybody in the community who says
“For Tavelli” when they make a purchase at B&N
during that time then a percentage of the profits will go to Tavelli. If a total
of $500 then 10% will be given back, if a total of $2000 then 15% will be given
back, and if a total of $5000 then 20% will be given back (Kristen will check
on this). Last Spring a total of $112
was given to Tavelli, which is great from the short
notice of last year. This year the dates
are November 30th, December 1st and 2nd for a
total of 3 days (Friday, Saturday, and Sunday).
You don’t have to have a sheet for this, but have to ask that the
purchase be added to the Tavelli fund. This includes all purchases except gift cards
and beverages (but does include the 1 pound of coffees). Games might be had like teachers
vs students or 3rd vs
4th grade, etc… Lisa is doing
Team Tavelli and said that they would like to help
doing the gift wrapping and that a tip jar could be there as well with
donations going to Tavelli. Kristen believes that this is just the Barnes
& Noble in Fort Collins, but will check on out of town locations, like
Loveland or Centerra Mall. This will also be done in the Spring, and the dates will follow.
Walk-a-Thon and Duathalon: Two sheets
were passed along as volunteers are needed.
September 12th at 3:45 will be the first meeting for the
Walk-a-Thon.
Several Positions Open: Vice President
position still is open as well as other committee
positions.
IV. Old Business/New Business
A.
Junior Great Books Challenge:
Lynne said that a volunteer is still needed for the coordinator to form
small study groups. People who do the
discussions need to have training, which Bev does (is
short). This is an “awesome” national
program. Time involves is once per
week.
B.
Team Tavelli: Lisa said that Team Tavellli
is for 5th and 6th graders. They need help with lunches from 12:15 to
1:00. This will be in the Thursday’s
notes. They help with posters and
community service projects. Is every
other Wednesday starting September 12th. They need 2-3 parents. OR if you want Team Tavelli
to do anything like volunteering or posters (ie. Read-a-Thon which is Friday, February 29th
leap day), then just need to ask.
C.
Calendar: Paula said that the calendar added to the
Thursday notes was finally approved. It
will be issued the last Thursday of every month. Events need to be emailed to Paula or see
Kathy or Jane in the front office.
D.
Banking Days: Crystal said that Banking Days will soon
begin. It is a program where kids
deposit their money into their own checking account. Only Kids can do this. It teaches the saving part and account
information. For every second deposit
the kids get a prize. There is no age
limit. There is a form that is required
which asks for the student’s signatures, and only the students can withdraw the
money.
E.
Chipper’s Lanes: Crystal said that October 18th
which is the first day of parent teacher conferences will be a full day event
at Chipper’s with 20% of profit will go to Tavelli. This is a “your choice” type fundraiser.
V. Questions
How
did the volunteers go for the back to school night orientations? Lynne said “not good” and “really crazy” as
there was only 1 volunteer for Thursday night’s session with the 1 volunteer
(herself) plus some 6th graders having to watch 50+ kids which were
inside and out. They need at least 3
volunteers. Need sign up sheet for kids
to go outside. Presently is not
structured and is a free for all. Paula
said that they need volunteers as if the school pays for the assistance then
the school is liable for any accidents, while volunteers are not liable. This has been a liability issue. Kristen said to do something about this for
the next orientations. Lynne talked to Bev and she agreed.
Possibly send a note in Thursday’s notes that there will be no
babysitters.
Lynne
is the Volunteer Coordinator. She said
to check your information and redo on the internet if necessary. For all volunteers, please register by
putting your name and hours volunteered on the cards by the front office. This includes PTO meetings. Plus HP makes a donation that matches all
hours volunteered each month. Mandy said
that maybe State Farm would do this as well.
8:17 p.m. Meeting Adjourned
Next meeting
on October 2nd at 7:00.
PTO Meeting notes
Jill Williams PTO Secretary