Approved on January 8, 1998
Sponsor: Larry Thayer
Background and Purpose:
As specified in the Decision-Making Matrix, the annual WCKS budget is determined by the SBMC, based on a recommendation from the Principal and PAB and TAB Treasurers, with input from the faculty and PAB. The purpose of having a budget approved by the SBMC is to ensure that scarce resources are applied in a manner, which will most effectively carry out the mission of the school. Included in the procedure is some flexibility to allow for quick adjustments in mid-year as changing conditions merit. Classroom grants are exempt from this process.
Process:
1. At the April SBMC meeting, the Principal along with the PAB and TAB Treasurers will present a preliminary budget for the SBMC to consider. This first draft will necessarily be based on incomplete information because the final current year's budget will not be complete and the next year's budget allocation will not be finalized.
2. A second reading based on new information and feedback from the SBMC will occur at the May meeting where a budget will be approved.
3. At the start of the school year, the PAB and TAB Treasurers will meet with the Principal to determine if any part of the budget needs to be amended. If no budget item needs to be changed by more than 10%, the amendments can be made by agreement of the PAB and TAB Treasurers and reported to the SBMC at the next meeting or work session. For a change between 10% and 20% the Treasurers will contact the PAB/TAB, and the change can be made if the majority of the SBMC agrees to it. Larger changes to the budget must be approved by the SBMC at a regularly-scheduled SBMC meeting.
4. If changes are needed during the school year, then changes, which are less than a cumulative total of 10% in any budget item, can be made by the Treasurers and Principal. Cumulative changes during the school year of between 10% and 20% will require an agreement of a majority of the SBMC. Larger cumulative changes must be approved by the SBMC at a regularly-scheduled SBMC meeting.
5. Purchases of previously budgeted individual items over $1000 are approved by the Principal after consultation with the PAB and TAB Treasurers. If either Treasurer disagrees with the purchase, the issue will be resolved by a vote of the SBMC at the next regularly scheduled SBMC meeting.